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Church Groups
Page last modified:
03/08/06
Page Owner:
Elizabeth Rhodes
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TERMS
All bookings should be made on the correct form and taken to the
Church Office between 9am and 1pm Mondays to Fridays or sent by post.At the time of booking hirers for single events will be required to pay a deposit of £30 against possible
breakage and/or damage. This will be returned after the event provided no breakage or damage has occurred.Single hirers are asked to pay the full fee seven days before the event.The following fees will apply from 1st September 2006:
Winter Hall £10.00 per hour
Mervin Hall £6.80 per hour
Wallis Room £8.00 per hour
Rates for special events, catering equipment and other facilities by arrangement.A member of the Church will normally be present at the start of hiring and also at the end to lock
and secure the building. Please ensure that you allow time to set up and pack away within the time shown on
the booking form. People who lock and unlock are volunteers.Hire Users should familiarise themselves with the fire exits.Conditions of use are listed below. Please read carefully and retain for reference. For security
reasons if you want to leave early please contact the duty keyholder (name and number are displayed on the
front door) and await his/her arrival.
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CONDITIONS OF USE
The Building is a blessing for the Church and the community. The Church welcomes responsible use by groups and
individuals. The Church Council has laid down these conditions for the benefit of all concerned. It may vary them at
its discretion.Purpose. Subject to availability, halls may be hired for meetings, parties (except on Sundays), exhibitions,
uniformed organisations and educational purposes, except:
a) for sales to the general public by profit making concerns
b) for events that may generate an unacceptable level of noise, such as discos
c) for events at which alcohol would be sold. If alcohol
is to be served as part of a ticket entry, you will need to purchase a
licence. Ring for details.
d) for events at which alcohol is served after 7.00pm.
In addition: -
e) Jumble sales, by charitable or voluntary organisations, may only be held in the Winter Hall.
f) Games or other activities that could cause damage to the building will not be allowed.
g) Limits on the number of people attending may have to be imposed.Facilities The hire fee includes use of tables/chairs and hot water for tea/coffee making. Additional
facilities have to be ordered in advance. It is the responsibility of the hirer to set up chairs, tables etc.
Good Conduct Users are expected to behave responsibly to take due care of the premises, equipment and grounds
and to be considerate to people in neighbouring homes.In particular, hirers should:-
a) Report to the office or church representative anything that seems to need repair, at both start and end
of hire
b) Put furniture back where they found it, remove any rubbish from the
premises, and wash, dry and put away
utensils eg cups, plates, cutlery.
c) Prevent noise that could disturb neighbours or other hall users, and enter and leave the building quietly.
d) Not put drawing pins, sticky tape or ‘Blu-tack’ on walls or woodwork
e) Strictly supervise any games played in the grounds
f) Prevent smoking in the building.
g) Make sure that fire doors are kept clear. Fire doors are not to be used as exits or entrances.Cancellation or curtailment. The Church may have to cancel a booking if the premises are required for an
election or other civic purpose. The Church also has the right to cancel or curtail a booking in the event of actual
or expected evasion of the conditions listed in paragraphs 2 and 4 above or non-payment of monies due.Repair of damage. The hirer will be required to meet in full the cost of professional repairs to premises,
equipment or grounds that are damaged as a result of the hirer’s use of the premises.Insurance. All hirers are expected to provide insurance for their own activities.
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